2021 Meeting Slide Deck
Management Representatives
Matthew Ciupak

Call to Order
Meeting called to order at 6:31 PM by Brett

Proof of Notice
Posted on the message boards and email blast was sent at least 48 hours in advance.

Quorum Established
The entire board was present.

Board members present
Ken Curtis, Chris George & Brett Polakowski

Welcome & Introductions
Meeting called to order

Establishment of a Quorum via proxies submitted / Call to Order
40 proxies were submitted and 1 homeowner at BCM’s office thus a quorum was not established.

Board Update- New Business- 2022 Budget
no quorum was present thus the board remains the same for 2022: Brett Polakowski- President, Ken Curtis- Vice President, Chris George- Secretary/ Treasurer. There was some discussion about possibly appointing a Liaison Officer to the board however the board decided against it.

Open forum:
Parking in the street is controlled by the SJC Sheriff’s department but per Chris must be 25 feet off an intersection. In 2022, management will look into the possibility of adding cameras to both entrances based on a motion by Ken, seconded by Brett, passed 3-0.

Adjournment
Ken made a motion to adjourn at 7:21, seconded by Brett, passed 3-0.

Management Representatives
Matthew Ciupak

Call to Order
Meeting called to order at 6:07 PM

Proof of Notice
Posted on the message boards and email blast was sent at least 48 hours in advance.

Quorum Established
The entire board was present on the zoom call.

Board members present
Ken Curtis, Chris George & Brett Polakowski on Zoom call

Welcome & Introductions
Meeting called to order

• Financial Update
• As of October 31 2019, total net worth of the HOA is currently $88,659.
• Water Consumption- Over the past two years (2018 and 2019 year to date so far) the HOA has seen a savings of $40,000 between the two years in common area irrigation vs 2017.
• Year-end Equity will go to an Alley way repair fund as the HOA is responsible for their condition.
• 100% association dues collected.

• Action Items
• Turf Replacement (all warranted by landscaper)
• Along Lone Eagle Way (by cluster mailbox and Mr. Ray’s home)
• 3 sections on Bear Island Trail (by two different street lights and at the end of Bear Island Trail)
• Arborist- The HOA to hire an arborist to inspect the trees once a quarter. In the Spring letter, Matthew will make sure to mention this to all homeowners that they will need to report these to the HOA. All trees in question MUST be dead not just leaning. Ken, Chris- motion approved 3- 0.
• Partial Release of Rear Access Easement-Brett made a motion to allow the partial release of a rear access easement for 552 EAGLE ROCK DR’s submission as long as SJC approves it too, seconded by Chris. Motion passed 2-1. Ken voted against it. These will be reviewed on a case-by-case basis.
• Fountain Project/Paver Project for Retention Pond in the Pointe- Ken made a motion to approve fountain at the end of Legacy and disapprove the paver project, Chris seconded, motion fails 0-3. Thus,
  Ken made a motion to put a fountain at the end of Legacy, seconded by Chris, passed 2-1. Brett voted against it.

Ken makes a motion to adjourn at 6:48pm, seconded by Chris, 3-0.

Board of Directors
Brett Polakowski, Ken Curtis and Chris George

Adjournment
Meeting adjourned at 6:48 PM

2020 Meeting Slide Deck
Management Representatives
Matthew Ciupak

Call to Order
Meeting called to order at 7:02 PM

Establish Quorum
No Quorum was established. 31 Proxies

Proof of notice
Notice was sent out to homeowners – 14 day notice in accordance with state law

Quorum Established
Quorum of the board established, all three members present

Board members present
Ken Curtis, Chris George & Brett Polakowski present in person

Election
Since a quorum was not established, Board Members will remain in place for 2021: Brett Polakowski- President, Ken Curtis- Vice President, Chris George- Secretary/ Treasurer.

Welcome & Introductions
Meeting called to order

• 2021 Business
• Ken made a motion to accept the budget as presented, dues for 2021 remain the same, due date remains the same, seconded by Chris, passed 3-0.
• Board reviewed the following attached power point presentation.

• Additional Action Items
• Parking in the street is controlled by the SJC Sheriff’s department.
• Food trucks aren’t allowed not because of the HOA but the County.
• Sulfer smell at the JEA lift station in the Pointe, board will look into this with JEA.
• Thanking the board for looking into a fountain and the landscaping at the Pointe.
• One homeowner would like to see having a member on the Pointe as an officer to serve the board.

Ken made a motion to adjourn at 7:40, seconded by Chris, passed 3-0

Board of Directors
Brett Polakowski, Ken Curtis and Chris George

Adjournment
Meeting adjourned at 7:40 PM

Management Representatives
Matthew Ciupak & Blaine Anderson

Call to Order
Meeting called to order at 6:33 PM

Establish Quorum
No Quorum was established. 11 Homeowners present – 10 proxies

Proof of notice
Notice was sent out to homeowners – 14 day notice in accordance with state law

Quorum Established
Quorum of the board established, all three members present

Board members present
Ken Curtis, Chris George & Brett Polakowski present in person

Election
Since a quorum was not established, Board Members will remain in place for 2019-2020: Brett Polakowski- President, Ken Curtis- Vice President, Chris George- Secretary/ Treasurer.

Welcome & Introductions
Meeting called to order

• Financial Update
• As of October 31 2019, total net worth of the HOA is currently $88,659.
• Water Consumption- Over the past two years (2018 and 2019 year to date so far) the HOA has seen a savings of $40,000 between the two years in common area irrigation vs 2017.
• Year-end Equity will go to an Alley way repair fund as the HOA is responsible for their condition.
• 100% association dues collected.

• 2019 Update
• Irrigation System sensors were put in place.
• Trees and Preserves continue to be a big expenditure
• Retention Ponds- continue to see algae blooms due to the hot temperatures through October 2019
• Use of Announcement Boards
• Common area Sidewalks being pressure washed
• Boar Trapping
• 28 Home Sales
• Golf Cart Safety- be mindful
• Bench donated from homeowner at Woodmere Retention Pond

Sidewalk

• 2020 Budget
• No major changes to the 2020 budget from the 2019, copies given to the membership present. Ken motioned to approve the budget as presented, Chris 2nd. Passed 3-0. Association dues remain the same for 2020 as they were in 2019 and payable Jan 1, 2020.
• Additional Action Items
• Woodmere Lane Lighting – multiple quotes provided – Ken motioned to approve project not to exceed $5000 for the lighting, Brett 2nd. Approved 3-0.
• Redoing of the cluster mailbox bases throughout the HOA- Matthew will get with the installer to discuss.
• Add a “oncoming traffic” convex mirror at the crosswalk along Twenty Mile Road where the golf cart path ends between the Pointe and Village. Matthew will get with the CDD to discuss further
• Bricks at the entrance of Twenty Mile Village close to Twenty Mile Road need to be reset, some are caving in. Matthew will get with the Developer to get this corrected.

Ken made a motion, seconded by Brett to adjourn the meeting at 7:12 PM.

Board of Directors
Brett Polakowski, Ken Curtis and Chris George

Adjournment
Meeting adjourned at 7:12 PM

Management Representatives

N/A

Call to Order

Meeting called to order at 6:30 PM

Proof of notice
Notice was posted to homeowners – signage at each neighborhood entrance

Quorum Established

Quorum of the board established, all three members present

Board members present
Ken Curtis, Chris George & Brett Polakowski present in person

Welcome & Introductions

Meeting called to order

• Main Business
• Discuss reduction in homeowner dues for 2019 going from $580 for 2018 to $550 for 2019
• Discuss setting up a committee to help with re-writing the Declarations and Covenants to clean up out-dated language
• Discuss that if you are not signed up for email alerts from our association, please do so as it saves us postage na handling, it also increases our quickness to get notifications out to homeowners via an easier method
• Discuss installing Rachio sprinkler control system and wifi hot spot on one of our water stations
• Reviewing message Board installations for the Village & the Pointe
• Notify homeowners to please clean up after your pets
• Notify homeowners to not dump their yard waste in the woods
• Inform neighbors we’re installing a new park bench in the park on Eagle Rock Rd, the old one has deteriorated
• Notify homeowners we are planning to install pavers soon at the end of the pedestrian path that exits out of our neighborhood
• Notify homeowners that we will be painting the base of a few cluster mailboxes, the bases have had paint wear off due to sprinklers constantly hitting the units and wearing off the paint

New Business

• A neighbor asked the board to vote on a denied ARB request to put a lanai structure on side yard. Board voted 1-1 denying the request with Brett Polakowski abstaining from the vote

Adjourned meeting Ken made motion and Brett second.

Board of Directors

Brett Polakowski, Ken Curtis and Chris George

  Adjournment

Meeting adjourned at 7:30 PM

Management Representatives

Matt Ciupak, BCM Services representative, Blaine Anderson, BCM Services

Call to Order

Meeting called to order at 6:30 PM

Proof of notice
Notice was posted to homeowners – signage at each neighborhood entrance, emails sent to those on our list, mailings to the rest of homeowners

Quorum Established

Quorum of the board established, two of the three members present

Board members present
Ken Curtis & Brett Polakowski present in person

Welcome & Introductions

Meeting called to order

• Main Business
• Begin going over voting for new directors
• No quorum met for homeowners for yearly elections. 11 persons in attendance, 19 proxy votes.
• Since we have 3 board positions and only 3 candidates, by default the board positions continue to be held by existing elected directors

Adjourned meeting Ken made motion and Brett second.

Board of Directors

Brett Polakowski and Ken Curtis

  Adjournment

Meeting adjourned at 6:50 PM

Management Representatives

Matt Ciupak, BCM Representative

Call to Order

Meeting called to order at 8 PM

Proof of notice
Notice was posted to homeowners – signage at each neighborhood entrance

Quorum Established

Quorum of the board established, all three members present

Board members present
Ken Curtis, Chris George & Brett Polakowski present in person

Welcome & Introductions

Meeting called to order

• Main Business
• Capital Contributions Fund
• Boar Trapping
• Street Parking issues
• Discuss why we chose to stay with BCM as our management company
• CDD Relations including HOA property and dealing with the sinkhole
• Notify homeowners to please clean up after your pets
• Notify homeowners to not dump their yard waste in the woods
• Water Costs and over all costs against our budget
• 2019 Budget Proposal (informational only – no vote at this meeting)

Adjourned meeting Chris made motion and Ken second.

Board of Directors

Brett Polakowski, Ken Curtis and Chris George

  Adjournment

Meeting adjourned at 8:50 PM

Management Representatives

Tim Davis of BCM Services Inc.

Call to Order

Meeting Called to Order at 6:35 PM.

Quorum Established

Tim Davis declared there was a quorum of the board.

Welcome & Introductions

Ken called the meeting to order at 6:40 PM

There is a quorum of the board

• Open forum was first on the agenda
• Homeowner asked if there could be some lighting by her house which is very dark.
• Homeowner asked about the legality of permanent basketball hoops.
• People speeding on golf carts – must have a driver’s license
• Approving the minutes from last meeting read by Brett
• People complaining that they did not get the letter or email
• Get the committees from the website.
• Ken talked about the reason for the increases in the dues from $400 to $580
  • The major cost to the HOA is about 80% of the budget.
  • The Pointe is the major cost for the irrigation.
  • The board would like to install moisture sensors installed to save money.
  • Capital contributions allows for funding the reserve?
  • Wanted to address if BCM is the best choice for the money.
  • Asked about getting bids on landscaping
  • Ken suggested that we set up road reserves for the alleys
  • Landscaper ran over the light – who pays for it?
  • Working on cutting back on water in any way possible. (Contract with Landscapers etc.)
  • What happened to the reserve fund?
  • Website is new and everything is on the site.
• New business.
  • Hogs – destroying the sod around the ponds
  • Trapper – is removing them with too much disturbance to the neighbors.
  • Trapped 5 hogs and feels like they are not going to bother for a while
  • Ken that the board has a fiduciary responsibility to all members.

Adjourned meeting Ken made motion and Brett second.

Board of Directors

Brett Polakowski, Ken Curtis and Chris George

  Adjournment

Meeting adjourned at 8:00 PM.

• Management Representatives
• Tim Davis of BCM Services Inc.

• Call to Order
• Meeting Called to Order at 6:30 PM.

• Quorum Established
• Ken Curtis declared there was a quorum of the Board of Directors

• Proof of Notice
• Ken Curtis declared there was proof of Notice established.

• Welcome & Introductions
• Ken Curtis: Vice President of Twenty Mile HOA

• Board Positions:
• Brett Polakowski President, Ken Curtis Vice President, Chris George Treasurer.

• Agenda Items
• 2018 budget draft discussion on the 40k deficit. Proposed the idea of lowering the cost of landscaping as well as irrigation costs.
  Board would like to do an audit on the irrigation systems to make sure it is calibrated to the need.

• Open Forum:
• Homeowner asked about people parking in the streets. Tim explained that the streets are owned by St. Johns County. The streets are not our jurisdiction.
• Hurricane damage – The cleanup and replanting of trees should be completed by the end of the month.
• The Board would like to see a single basketball hoop set up in the common area.
• The Board would like to change the verbiage in documents from Developer to HOA. Ken made the motion to change the verbiage. Second by Chris.
• The BOD brought up an idea of creating an agenda that the homeowners would be able to give input before the meetings.
• BOD voted on raising the dues to $580.00 a year Ken made the motion and Chris seconded the motion.
• Basketball hoops to be permitted after ARB approval Ken made the motion and Brett Second.
• Rocks in the flower bed after ARB approval. Ken made motion and Brett second.
• BOD voted to approve the budget with the increase in assessments. Chris made motion and Ken second.

• Adjournment
• Motion to adjourn the meeting Chris Motioned and Ken seconded motion.